Property Manager (Ref: 0121)

PROPel Property Job Vacancies

Job Title: Property Manager

Location: Grays, Thurrock

Reference: 0121

This is an apprenticeship opportunity.

Purpose of the role

To assist the Senior Property Manager with the smooth running of the Property Management department. To carry out inspections of managed properties and ensure all H&S compliance.

Duties & Responsibilities

General Responsibilities and Expectations

  • To carry out site inspections and review the condition of Managed Properties – producing a report for the client on standards.
  • Build a good working relationship with both residents and clients of the company.
  • Maintain a professional and welcoming presence at the office unless called away on other duties.
  • To be a positive representative of Griffin Management at all times
  • To undertake reasonable additional duties as required by the managing agent.

Administration

  • To deal with administrative matters relating to the management of the managed properties.
  • To work closely in co-operation with the Senior Property manager, keeping them well informed of issues that affect their portfolio.
  • To provide weekly reports in relation to managed properties with regards to outstanding issues.
  • To assist the Senior Property Manager with regards to the implementation of new or revised procedure as and when required.
  • To upload contractor invoices, once approved, and keep the database in an orderly fashion.

Communication

  • To answer enquiries by telephone and email
  • To attend site meeting with the Senior Property manager as and when required
  • To ensure that the highest levels of customer care and service are maintained at all times.
  • To remain courteous at all times

Contractors

  • To instruct contractors to carry out remedial work as and when necessary and follow instructions from Senior Property manager.
  • To oversee the operation of all service contracts relating to managed properties and liaise with the Senior Property Manager with regards to their effectiveness.

Minute taking

  • To take minutes for AGMs, Directors meetings etc.

Health and Safety

  • To action health and safety issues appropriately with regards to the reports carried out and in consultation with the Senior Property Manager
  • To liaise with Health and Safety consultants in relation to Fire Risk reports carried out at Managed Properties and create appropriate logs with regards to work required.

Reporting & Records

  • To make a written note of issues
  • To monitor and review all logs and systems or record keeping.

Required Experience

  • Full driving license and access to own vehicle.
  • A high level of written and verbal English (minimum GCSE B/ level 7 or above.

Desirable Skills

  • Organised and articulate
  • Good at multitasking
  • A good telephone manner
  • Competent at excel

Reference: 0121

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